STEP 1 — SCAN VAN BARCODE
Ready — scan any van to begin check-in
Van Return Tracker
—
Total Fleet
0
Returned
0
Fully Fueled
0
Needs Refuel
0
Do Not Fuel
0
Not Returned
0
All Active
Returned
Fueled ✓
Needs Refuel ⚠
Do Not Fuel 🚫
Pending
Grounded 🚫
Day Fueling
Mark vans fueled during the day — they won't be fueled again tonight
⚠ A van and fuel card can only be used once every 24 hours. Marking here blocks them from tonight's fueling run.
Mark Van + Card as Day-Fueled
Type the van name and last 4 digits of the card used — both will be locked from tonight's fueling run.
Scan / Search (full details)
Use this to record exact fuel level when available.
Day-Fueled Today (0)
⛽ Needs Fuel Tonight
Vans that returned with low fuel — scan VIN after fueling to mark complete
✅
No vans need fuel right now
This list populates as vans return and are scanned in.
Do Not Fuel Tonight
These vans have already been fueled today — 24-hour restriction applies
🚫 Do NOT fuel any van listed here. Both the van and fuel card are locked for 24 hours.
Activity Log
All check-ins and fuel events for today
| Time | Van ID | Event | Driver | ADP Clock-Out | Fuel Level | Fuel Card | Issues / Notes |
|---|
RTS Email
Return To Station nightly summary — ready to send from Mail
Separate multiple addresses with a comma
Email Preview
Click "Refresh Email" to generate the RTS summary...
Fleet Setup
Manage vans and fuel cards
📂 Upload Fleet File (Excel or CSV)
Supports .xlsx, .xls, and .csv. Upload daily to keep the active fleet current.
📄
Click to browse or drag & drop your fleet file here
No file selected
Map columns from your file
Preview (first 5 rows with current mapping)
Add Single Van
⛽ Fuel Cards — 0 available
Upload card list (.xlsx or .csv)
Card Number + Status columns — imports last 4 digits of active cards
Only "Active" cards imported
🪪 Driver Badges — 0 registered
Upload driver list (.xlsx or .csv)
Badge ID + Driver Name columns
Only ACTIVE imported if set
Fleet — 0 vans
| Van ID | Year | Make / Model | Plate | VIN (last 6) | Status |
|---|
Fuel Level QR Codes
Print and laminate these. Scan the matching code after scanning each van.
Scan workflow:
1. Scan van barcode → enter driver & ADP time → Submit
2. Scan the fuel level QR that matches the dash gauge → recorded automatically
3. Go fuel the van → scan van barcode again → marked Full ✓
2. Scan the fuel level QR that matches the dash gauge → recorded automatically
3. Go fuel the van → scan van barcode again → marked Full ✓